Office Manager (29442)

Office Manager

The Office Manager provides administrative support under limited supervision for the operation of the First Vehicle Services facility in cooperation with the management team. Performs a variety of tasks including interfacing with customers, vendors, and internal departments, as well as overseeing payroll, accounts payable functions, and centralized fleet maintenance coordination.

First Vehicle Services is proud to offer:

  • $19.25/hour based on experience
  • Day shift M-F 8am-4:30pm
  • Career advancement opportunities
  • Excellent benefits packages offered - 2 weeks vacation, Medical, Dental, Vision, & 401k savings plan
  • A great work environment!

Office Manager major responsibilities:

  • Performs clerical and administrative details to ensure that all contractual and legal mandates are met.
  • Maintains contract files and records.  Prepares contract correspondence, manager reports, and schedules.
  • Answers the phone and directs calls for the department or location.
  • Schedules appointments and meetings for management. Prepares agendas. Prepares and sends faxes, e-mail and mail as required.
  • Administers or oversees accounts payable functions, payroll, and personnel records.
  • Inputs and extracts data from fleet MIS system to provide data to management and the Client
  • Inputs and oversees the coordination of fleet maintenance and documentation for work flow process for all locations.
  • Performs all other duties as assigned.

Office Manager job requirements:

  • High school diploma or GED equivalent; Associate's degree preferred
  • Minimum 2 years of administrative, office, or data experience
  • Previous experience with accounts payable, financial statements, reporting is required
  • Must be able to work with minimal instruction provided
  • Strong computer skills, including experience Microsoft Office programs
  • Excellent communication and customer service skills. Be able to read, write, and speak English.
  • Ability to work extended hours in accordance with business needs.
  • Pre-employment background check and drug screen required.

First Vehicle Services is a leading provider of diverse fleet management and maintenance services in North America. Since 1981, First Vehicle Services has been providing efficient and cost-effective vehicle management and maintenance services at governments, school districts, petrochemical companies, transit agencies, airports, universities, and private organizations throughout the United States and Puerto Rico.

Become a part of our team - Apply today!

FirstGroup is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status

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49460 - City of Pittsburgh
90 Eazor Square, Pittsburgh, Pennsylvania, USA, 15201
  • Company:
    First Vehicle Services
  • Terms and Conditions Type:
    Full Time
  • City:
  • State:
  • Salary:
  • Category:
    Administrative & Operational Support
  • Contact Telephone Number:
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